Your Information. Your Trust.

Welcome to Smart Hiring ("Smart Hiring", "we", "us", or "our").

Smart Hiring is an online recruitment and job listing platform that connects job seekers with employment opportunities and enables applicants to submit applications for available positions.

We respect your privacy and are committed to handling personal information responsibly. This Privacy Policy explains how we collect, use, store, process, disclose, and protect personal information when you access or use the Smart Hiring website, services, job listings, application functionality, and related services (collectively, the "Platform").

By accessing or using the Platform, you acknowledge that you have read and understood this Privacy Policy.

Smart Hiring operates an online platform for publishing job opportunities and facilitating job applications.

For privacy-related questions, requests, or concerns, you may contact us using the contact information provided on our Contact page or through the contact information published on the Platform.

Where required by applicable law, additional information regarding the legal entity operating Smart Hiring, designated contact persons, or grievance mechanisms may be provided through the Platform.

This Privacy Policy applies to personal information collected through the Smart Hiring website and related services.

This Privacy Policy does not necessarily apply to third-party websites, services, employers, recruiters, payment providers, or other external platforms that may be accessible through links or integrations on Smart Hiring.

Third parties may have their own privacy policies and terms. You should review those policies before providing information directly to them.

We may collect information when you:

• Visit or use the Smart Hiring website.
• Browse job listings.
• Submit a job application.
• Upload a resume or other application document.
• Contact us.
• Make or attempt to make a payment.
• Interact with administrative or platform features.
• Communicate with us through available channels.

We may process personal information for purposes including:

• Providing and operating the Smart Hiring Platform.
• Processing job applications.
• Sending application confirmation emails.
• Notifying applicants about application status changes.
• Notifying administrators about new applications.
• Facilitating communication between applicants and relevant employers or recruiters.
• Processing application fees where applicable.
• Maintaining transaction and payment records.
• Preventing fraud, abuse, and unauthorised activity.
• Protecting the security of the Platform.
• Responding to enquiries and support requests.
• Complying with applicable legal obligations.
• Enforcing our Terms and Conditions.

When you apply for a job through Smart Hiring, the information you submit may be accessed by Smart Hiring administrators and, where applicable, the employer, recruiter, hiring organisation, or authorised hiring representative associated with the relevant job listing.

This information may be used to evaluate your application, contact you regarding the opportunity, determine whether you may be suitable for the position, and carry out recruitment-related activities.

Smart Hiring does not guarantee that submitting an application will result in contact, an interview, shortlisting, selection, or employment.

The primary purpose of submitting an application through Smart Hiring is to enable the relevant employer or authorised recruiter to consider your application.

Accordingly, information submitted as part of an application may be shared with or made accessible to the employer or authorised hiring representative responsible for the relevant job opportunity.

Applicants should understand that once information has been provided to an employer or third party, that party may process the information according to its own privacy practices and legal obligations.

Smart Hiring is not responsible for the privacy practices of independent employers or third parties outside our direct control.

We may use trusted third-party service providers to help operate the Platform.

These providers may include services for:

• Hosting and infrastructure.
• Database storage.
• Email delivery.
• Payment processing.
• File storage.
• Security and fraud prevention.
• Technical maintenance.

Such providers may process information only to the extent necessary to provide their services or as otherwise permitted by applicable law.

We may disclose information where we reasonably believe disclosure is necessary to:

• Comply with applicable law or legal process.
• Respond to lawful requests from authorities.
• Protect the rights, property, or safety of Smart Hiring, users, employers, or others.
• Detect, investigate, or prevent fraud or security incidents.
• Enforce our Terms and Conditions.

Certain job applications may require an application fee.

Payments may be processed through third-party payment service providers such as Razorpay or another payment provider integrated with the Platform.

Payment processing may be subject to the payment provider's own terms, privacy policy, and security practices.

Smart Hiring may retain transaction-related information necessary to verify payment status, maintain accounting records, process refunds where applicable, prevent fraud, and provide customer support.

We may send transactional emails relating to your use of the Platform.

These emails may include:

• Application received confirmations.
• Application status notifications.
• Payment-related notifications.
• Important service notifications.
• Responses to support or contact requests.

Transactional communications are necessary for operating certain Platform services and may continue even if you choose not to receive optional promotional communications.

Resumes and application documents uploaded through Smart Hiring may be stored on our servers or with authorised third-party infrastructure providers.

Applicants should ensure that resumes and documents uploaded to the Platform contain only information they are comfortable sharing for recruitment purposes.

Applicants should not upload documents containing unnecessary sensitive information, passwords, banking credentials, payment card details, or other information unrelated to the recruitment process.

We may retain personal information for as long as reasonably necessary to fulfil the purposes described in this Privacy Policy.

We may also retain certain information when necessary for:

• Legal or regulatory compliance.
• Accounting and financial records.
• Resolving disputes.
• Preventing fraud or abuse.
• Enforcing agreements.
• Maintaining legitimate business records.

Retention periods may vary depending on the type of information and the purpose for which it was collected.

If we become aware of a security incident involving personal information that requires notification under applicable law, we will take reasonable steps to assess the incident and provide notifications or take other actions as required by applicable legal requirements.

If you believe that personal information submitted through Smart Hiring is inaccurate or incomplete, you may contact us and request correction where applicable.

We may require reasonable information to verify your identity before processing a request.

You may request deletion of personal information held by Smart Hiring, subject to applicable law and legitimate retention requirements.

Certain information may need to be retained for legal, regulatory, accounting, fraud prevention, dispute resolution, or other legitimate purposes.

Where application information has already been provided to an employer, deleting information from Smart Hiring systems may not remove copies independently retained by that employer.

The Platform is intended for individuals who are legally eligible to seek employment and use the Platform under applicable law.

We do not knowingly seek to collect personal information from children in circumstances where such collection is prohibited by applicable law.

If you believe that a child has provided personal information to us inappropriately, please contact us so that we can review the matter.

The Platform may contain links to websites or services operated by third parties.

Smart Hiring does not control and is not responsible for the privacy practices, content, security, or policies of third-party websites.

You should review the applicable privacy policies before providing information to third parties.

Smart Hiring may use essential cookies and similar technologies to maintain sessions, support authentication, improve security, and provide core functionality.

We may update our use of cookies and similar technologies as the Platform develops.

Please review our Cookie Policy for additional details.

Depending on the service providers and infrastructure used by Smart Hiring, personal information may be processed or stored in locations outside your state or country.

Where applicable, we will take reasonable steps to ensure that such processing is carried out in accordance with applicable legal requirements.

We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements, or business practices.

When we make changes, we may update the "Last Updated" date displayed at the beginning of this Privacy Policy.

Your continued use of the Platform after an updated Privacy Policy becomes effective may constitute acknowledgement of the updated policy, to the extent permitted by applicable law.

If you have a question, concern, complaint, or request relating to your personal information or this Privacy Policy, please contact Smart Hiring through the contact details available on our Contact page.

We will review privacy-related requests and respond in accordance with applicable law and our internal procedures.

This Privacy Policy shall be interpreted in accordance with applicable laws and regulations of India, subject to any mandatory legal rights or requirements that may apply.

Any disputes relating to privacy matters shall be subject to the applicable jurisdiction and dispute-resolution mechanisms described in our Terms and Conditions.